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New Accounting Processes – to be noted

posted Mar 8, 2018, 7:16 PM by Reception @TMCS

For 2018 we are making a few changes to our accounting practices.  

Payment Options

Some of you may have noticed the new payment options that have gone out with the sports notices.  These options are listed below:

  • Pay at the office after registering using Cash/Eftpos/cheque

  • Pay online with XXXX as a reference 12-3152-0070140-00

  • Using automatic payment arrangement already in place

  • Waiting to be invoiced through your school account will incur a $5 administration fee

Sadly the last option has had to be implemented across the board for all purchases via the office.  This is due to some people expecting any purchase to be put on their account and payment not being made in a prompt manner.  

If you want your child to participate in sports, ICAS exams etc or purchase uniform, stationery or any other item from the office, payment needs to be made at the time or in advance via internet banking.  The exception to this rule is any family that has a current and regular automatic payment in place.

The only items that will be invoiced are the yearly fees, donation, camps and Before/After School Care charges.  Any other fees that need to be invoiced due to non-payment will incur a $5 administration fee.

Sport Uniform Bonds

Another policy that we have revised is the bond payment.  Again sadly, some families decided that as they have paid a bond for the uniform it is theirs and they do not have to return it.  Another reason for this revision is that the administration involved in crediting the bonds outweighs any benefit. So we are not charging uniform bonds this year, however if your child’s uniform is not returned in a timely manner (you will be notified of the date by coaches) you will be liable to pay the cost of purchasing a new uniform item.

Donation Receipts

Thanks to all the families that have already paid their donations, a note has been made of all the people that have requested receipts, these will be sent out at the end of the month.  If anyone requires a receipt please email Lisa on


We are very sorry to all the wonderful families out there who do the right thing by paying promptly and returning notices, uniforms etc on time, however due to the increasing number of people taking advantage of this system we have had to implement these changes.  

Thank You

Lisa Boyd

Finance Administrator